Expenses Reimbursements Office

NEW Expenses Experience Pack Goes Live 9th of March 2026

Please note that the Agresso Expenses system will be unavailable during the week of 2 March while the new package is being installed.

All staff must ensure all:

• Outstanding expense claims be created/completed, approved, and submitted by close of business on 27 February 2026
• Any rejected claims are either corrected or deleted See links How to address a Rejected Claim
• Any draft claims are completed or deleted. See links How to address a claim in Draft

Unactioned claims will continue to appear as commitments against your budget.

Claims not processed before the deadline can still be submitted through the new EEP.

About Us

The Expenses Reimbursements Office, a division of the Financial Accounting Office, is entrusted with the following responsibilities:

• Expense Claims: We process approved staff expense claims, which are submitted online through the University's financial system, Agresso. 

• Timely Processing:  We ensure the timely processing of expense claims for staff and students on both a bi-weekly basis.
  
  

Revenue requires that reimbursed staff expenses meet certain criteria in order to be reimbursed tax free. These Revenue criteria align with University policy and are what the Expenses office are looking for when checking if your claim is complete and correct. 

Email: expenses@universityofgalway.ie