For Managers

Information for Managers Involved in Engaging Workers

Before engaging any individual, managers must determine whether the person should be classified as an employee or self‑employed.
This ensures correct payment processes and compliance with Revenue requirements.

Following the Karshan Supreme Court judgment, all organisations must now use Revenue’s five‑step decision‑making framework when determining employment status.

For more information and guidance, please refer to:  Employment Status for Tax Purposes

Recruitment and Payment Process

For detailed information about the recruitment and payment process for different categories of Staff, please visit HR website at Recruitment and Selection and in particular for the timesheet process please refer to Teaching Support Staff.

We have also outlined the payment process for each category of staff engaged as an employee at the University - Payments Processed by Timesheets

Minimum Wage Rates

To ensure compliance with employment regulations, it is crucial that the hourly rate paid to employees such as student ambassadors is not below the minimum wage. Please see minimum wage rates outlined on the following link: Student Ambassadors 

Annual Leave / Public Holiday Entitlements

Managers must ensure that all employees receive their annual leave and public holiday entitlements. Payment for these should be paid with their earnings via payroll.

Please see HR policy on annual leave and public holiday for part-time/casual staff Annual Leave Policy QA101. 

1. Public Holiday: Part-time/casual staff members who have worked at least 40 hours in the five weeks ending on the day before the public holiday will be entitled to benefit. The manager should contact timesheets.bureau@universityofgalway.ie to request payment for this.
2. Annual Leave: Hourly paid employees of the University are entitled to 8% of hours worked as annual leave and this is paid together with their earnings.